PO-5212 (Published in the Thursday edition of The Duncan Banner, June 25, 2015-1 time) THE BOARD OF STEPHENS COUNTY COMMISSIONERS met in regular session June 15, 2015 with Lonnie Estes, Chairman; Dee Bowen, Vice Chairman; David McCarley, Member; and Cindy Kaiser, County Clerk, Present. Others present: John Smith, Undersheriff; Dallas Cowen, Jail Administrator; Todd Brooks, Marlow Review; and Rachel Snyder, Duncan Banner. Agenda filed 6-11-15 @ 4:10 P.M. and posted at the front entrance of the Courthouse and Commissioners meeting room. Chairman Estes called the meeting to order. Motion by McCarley, seconded by Bowen to approve minutes of previous meeting. Voting: Estes, aye; Bowen, aye; McCarley, aye. Motion by Bowen, seconded by McCarley to approve payment of purchase orders along with an oveage on blanket purchase order #4687 in the amount of $23.84 out of the General Fund, and issuance of blanket purchase orders. Voting: Estes, aye; Bowen, aye; McCarley, aye. Motion by McCarley, seconded by Bowen to approve 1 utility permit from Crescent Services. Voting: Estes, aye; Bowen, aye; McCarley, aye. Old Business: Motion by McCarley, seconded by Bowen to award bid #2015-36 for 1 New Tenprint/Palmprint Capture Cabinet, including software tabled from June 8, 2015 for the Sheriffs Department to 3M Cogent, Inc. in the amount of $23,370.70. 3M Cogent was the 5th highest bid received. Low bid from I Touch Biometrics was not in compliance with the OSBI; Data Works was not awarded due to the length of delivery time; and there is a concern about support and customer service on the bids from Cross Match and Mentalix. Voting: Estes, aye; Bowen, aye; McCarley, aye. Motion by Bowen, seconded by McCarley to approve County Officer Monthly Report for May, 2015 for the Health Department. Voting: Estes, aye; Bowen, aye; McCarley, Motion by Bowen, seconded by McCarley to execute an Intent to Participate in ACCO-SIF (Workers Compensation Option One) for fiscal year 2015-2016 and to adopt Resolution #2015-16 to execute the Agreement establishing the Association of County Commissioners of Oklahoma Self-Insurance Fund. Voting: Estes, aye; Bowen, aye; McCarley, aye. Motion by McCarley, seconded by Bowen to approve a Transfer of Appropriations within the General Fund. Voting: Estes, aye; Bowen, aye; McCarley, aye. R-5, Emergency Repair, $12,500.00 to R-1, Personal Services, $12,500.00. Motion by Estes, seconded by McCarley to change bid #2015-32 awarded to Dolese Brothers on June 1, 2015 for District #2 to Martin Marietta. Voting: Estes, aye; Bowen, aye; McCarley, aye. Motion by McCarley, seconded by Bowen to adopt Resolution #2015-17 Disposing of Equipment for the County Clerks Office. Voting: Estes, aye; Bowen, aye; McCarley, aye. Motion by Bowen, seconded by McCarley declaring 5 International trucks with dump beds as surplus for District #2. Voting: Estes, aye; Bowen, aye; McCarley, aye. Motion by McCarley, seconded by Bowen to approve Cooperative Agreement #2015-31 between Files Ranch and Stephens County to grade drainage from west fence to the northeast 30 yards located in Section 7, Township 1 North, Range 4 West for the purpose of making conservation works of improvement to diminish erosion and siltation of the right-of-way in District #1. Voting: Estes, aye; Bowen, aye; McCarley, aye. Motion by McCarley, seconded by Bowen to approve Cooperative Agreement #2015-32 between Wanda McKelvey and Stephens County to clean fence row from intersection of Ballpark and 7 mile road located in Section 6, Township 1 North, Range 8 West for the purpose of making conservation works of improvement to diminish erosion and siltation of the right-of-way in District #1. Voting: Estes, aye; Bowen, aye; McCarley, aye. Motion by McCarley, seconded by Bowen to approve Interlocal Governmental Agreement #2015-33 between Bray-Doyle School and Stephens County to remove dirt and grade drainage with the county providing labor and equipment located in District #1. Voting: Estes, aye; Bowen, aye; McCarley, aye. Motion by McCarley, seconded by Bowen to approve Interlocal Governmental Agreement #2015-34 between the Town of Bray and Stephens County to replace tin horn and patch road with the county providing labor and equipment and the town providing tin horn and patching material in District #1. Voting: Estes, aye; Bowen, aye; McCarley, aye. Bid #2015-38 was opened for Grader Blades for District #1, #2, & #3. Bids were received from: Clarence L. Boyd, P.O. Box 26427, Oklahoma City, OK; Warren CAT, 4501 W. Reno, Oklahoma City, OK; and Dub Ross Company, Inc. P. O. Box 27006, Oklahoma City, OK 73137. Motion by Bowen, seconded by McCarley to award bid to Dub Ross Company, Inc. for District #1, #2, & #3. Bid 2015-39 was opened for Bridge Material for Districts #1, #2, & #3. Bids were received from: Norton Metals, 1350 Lawson Road, Fort Worth, TX 76131-2723; Sunbelt Equipment & Supply, 103147 S. Hwy 18, Meeker, OK 74855; K & O Construction & Supply, P.O. Box 1845, Enid, OK 73702; and The Railroad Yard, P.O. Box 2283, Stillwater, OK 74076. Motion by Bowen, seconded by McCarley to award bid to The Railroad Yard. Voting: Estes, aye; Bowen, aye; McCarley, aye. Bid #2015-40 was opened for Tires for District #1, #2, & #3. Bids were received from: Direct Discount Tire, 601 S. Main, Stillwater, OK 74074; T & W Tire, 1018 SE 1st, Lawton, OK 73501; Southern Tire Mart, 810 E. Scott, Wichita Falls, TX 76301; Hercules Tire Sales, 301 N. Council, Oklahoma City, OK 73127; and Goodyear, 1000 South 21st Street, Fort Smith, AR 72901. Motion by Bowen, seconded by McCarley to table bid until June 29, 2015 to give Commissioners time to review bids. Voting: Estes, aye; Bowen, aye; McCarley, aye. Series 2014-2015 CASH HWY FUND M&O 003134 WALMART DUNCAN 14.97; 004494 DUNCAN JANITORIAL 147.40; 004503 BLESSING GRAVEL LLC 187.65; 004917 URGENT MED 139.00; 004919 URGENT MED 139.00; 004947 URGENT MED 139.00; 004952 MARTIN MARIETTA MATERIALS SW 10783.89; 004955 JAMES SUPPLIES LLC 53.00; 004964 SEAL MASTERS 19356.07; 004969 BLESSING GRAVEL LLC 1568.29; 004975 MONTGOMERY TIRE SERVICE 1197.00; 005066 ALCOHOL AND DRUG TESTING INC 92.30; 005144 ASAP ENERGY INC. 308.00; 005201 URGENT MED 139.00; 005385 MARTIN MARIETTA MATERIALS SW 3484.28; 005454 DUB ROSS COMPANY 11963.50; 005455 DUB ROSS COMPANY 5359.86; 005482 T & W TIRE CO 5291.36; 005483 HERCULES TIRES 1111.50; 005539 PASS, TODD 32.50; 005540 GRAHAM, KEVIN 127.50; 005560 COMANCHE PUBLIC WORKS AUTH 319.07; 005584 CENTERPOINT ENERGY 25.98; 005585 COTTON ELEC COOPERATIVE INC 205.37; 005586 COTTON ELEC COOPERATIVE INC 40.80; TRAVEL 005538 ESTES, LONNIE L 2.75; CIV EMER MGMT LEPC 004704 CABLE ONE 61.55; CLERK LIEN FEE M&O 005484 OFFICE WORLD INC 1903.46; 005554 WOOLSEYS OFFICE PRODUCT 3080.34; FIRE DEPT/NUTRITION M&O 005506 DUNCAN BANNER 66.00; 005553 CABLE MEAT CO 161.45; 005590 WINDSTREAM OKLAHOMA LLC 81.73; 005596 COTTON ELEC COOPERATIVE INC 113.00; FREE FAIR M&O 004998 ACE HARDWARE 184.83; 004999 ASAP ENERGY INC. 186.36; 005000 ASAP ENERGY INC. 364.00; 005001 MFA PROPANE 146.03; 005002 TRACTOR SUPPLY 213.32; 005087 ELLIOTT ELECTRIC SUPPLY 233.42; 005469 DUNCAN LOCK & KEY 74.00; 005561 T H ROGERS 113.94; GENERAL FUND E911 005535 PIONEER TELEPHONE COOP INC 33.72; 005536 AT&T 347.92; M&O 002025 SOUTHWEST MAILING SERVICE 4.49; 004687 SOUTHWEST MAILING SERVICE 123.84; 004692 ACE HARDWARE 20.43; 004693 ASAP ENERGY INC. 66.77; 004695 DUNCAN BANNER 795.98; 005452 BENNETT OFFICE EQUIPMENT 148.06; 005468 NOBLES 32.95; 005485 MIDWEST PRINTING 348.92; 005509 WAGNER SUPPLY 491.11; 005537 THORNTON PUMP & SUPPLY 318.55; 005576 AEP PUBLIC SERVICE CO OF OKLA 8003.16; TRAVEL 005574 JEFFREY, JONATHAN 1000.73; 005588 GANDY, BRENDA 1185.60; GOV BLDG AUTH SALES TAX-FAIR OPERATIONS Payroll 005604 Gross Payroll 344.48; GOV BLDG AUTH SALES TAX-JAIL M&O 001963 DUNCAN LOCK & KEY 7.50; 005182 ALLIED SERVICES CO. - HOYLE HOYT 2212.73; 005603 WALMART DUNCAN 158.24; GOV BLDG AUTH SALES TAX-JAIL-OPERATION M&O 001429 EAGLE IMAGING MANAGEMENT 938.00; 003848 DUNCAN REGIONAL HOSPITAL 278.00; 004276 MICHAEL ELLIOTT DDS 492.00; 004277 NEWBERRY EXPRESS PHARMACY 2600.02; 004723 O REILLY AUTOMOTIVE 145.52; 004737 COMANCHE CO REG. JUVENILE DET. CTR. 1421.00; 004739 ERIKS PIT STOP 40.00; 004741 FLEETCOR TECHNOLOGIES 1002.35; 004756 STANDLEY SYSTEMS 205.36; 005096 URGENT MED 139.00; 005108 URGENT MED 139.00; 005477 LEMONS GLASS & MIRROR LLC 35.00; 005478 MR LUCKYS BOLT & NUT STORE 10.89; 005581 AEP PUBLIC SERVICE CO OF OKLA 4601.17; 005582 SECRETARY OF STATE 5.00; 005595 SECRETARY OF STATE 20.00; HEALTH M&O 002598 URGENT MED 90.00; 004872 STANDLEY SYSTEMS 227.33; PERSONAL SERVICES 005577 OKLA STATE DEPT OF HEALTH 43174.76; TRAVEL 005578 RETHA FRANK 78.78; RECORDS MANAGEMENT AND PRESERVATION FUND M&O 005473 KELL PRO INC 591.00; 005555 WOOLSEYS OFFICE PRODUCTS 1577.97; SHERIFF FEE TRAVEL 004183 ACORN FOOD SERVICES INC 161.50; SHERIFF HOUSING M&O 002320 RINGTAIL USA 113.00; 004253 WOOLSEYS OFFICE PRODUCTS 333.00; 004711 VERIZON WIRELESS 76.02; 004714 ERIKS PIT STOP 126.00; 004715 FLEETCOR TECHNOLOGIES 6725.55; 004720 TRACTOR SUPPLY 79.98; 004725 LEXISNEXIS RISK DATA MANAGEMENT 150.00; 005254 OKLA DEPT OF PUBLIC SAFETY 350.00; 005255 US FLEET TRACKING CORP. 39.95; 005438 TASER INTERNATIONAL INC. 303.96; 005466 LAW ENFORCEMENT TARGETS INC 164.79; 005557 PIONEER TELEPHONE COOP INC 33.71; 005558 AT&T 347.92; 005565 MODERN COMM SYSTEMS INC 70.00; 005583 SECRETARY OF STATE 5.00; TREAS MTG FEE M&O 005442 LEXISNEXIS 50.00; All items approved this date are on file in the County Clerks Office. Motion by Bowen, seconded by McCarley to adjourn meeting. Voting: Estes, aye; Bowen, aye; McCarley,aye. BOARD OF STEPHENS COUNTY COMMISSIONERS /s/ Lonnie Estes, Chairman /s/ Dee Bowen, Vice Chairman /s/ David McCarley, Member Attest: /s/ Cindy Kaiser , County Clerk
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