(Published in The Norman Transcript June 28, 2015, 1t) The Honorable Board of Cleveland County Commissioners meeting was called to order this 15th day of June 2015 in the meeting Room 200 of the Cleveland County Office Building by Chairman Darry Stacy. Harold Haralson moved that the minutes be approved. Rod Cleveland seconded the motion. The vote was: Harold Haralson, yes; Darry Stacy, yes; Rod Cleveland, yes. Motion carried. Darry Stacy moved, seconded by Harold Haralson, to accept the bids and to table the awarding and/or rejecting of the bids until a later date for Bid#FB-1723 The Purchase and Installation of three (3) 16 HVLS fans at the Cleveland County Fairgrounds. The vote was: Darry Stacy, yes; Rod Cleveland, yes; Harold Haralson, yes. Motion carried. Darry Stacy moved, seconded by Harold Haralson, to accept the bids and to table the awarding and/or rejecting of the bids until a later date due to so many line items for Bid#SHE-1724 One-Year (1) Non-Encumbered Contract for Jail Supplies for Cleveland County. The bid term will be from July 1, 2015 through June 30, 2016. The vote was: Rod Cleveland, yes; Harold Haralson, yes; Darry Stacy, yes. Motion carried. Darry Stacy moved, seconded by Rod Cleveland, to accept the bids and to table the awarding and/or rejecting of the bids until a later date due to so many line items on the bid summary for Bid#SHE-1725 One-Year (1) Non-Encumbered Contract for Inmate & Detention Supplies for Cleveland County. The bid term will be from July 1, 2015 through June 30, 2016. The vote was: Harold Haralson, yes; Darry Stacy, yes; Rod Cleveland, yes. Motion carried. Darry Stacy moved, seconded by Harold Haralson, to table the awarding and/or rejecting of the bids until a later date for Bid#BE-1719 One Year (1) Non-Encumbered Contract for Building Maintenance Supplies for Cleveland County. The bid term will be from July 1, 2015 through June 30, 2016. The vote was: Darry Stacy, yes; Rod Cleveland, yes; Harold Haralson, yes. Motion carried. Darry Stacy moved, seconded by Harold Haralson, to award the bid of Royal Printing Company, Inc., as per bid summary for Bid#EB-1721 One-Year (1) Non-Encumbered Contract for the printing of Election Ballots for the Cleveland County Election Board. The bid term will be from July 1, 2015 through June 30, 2016 with the option to renew one (1) more year. The vote was: Rod Cleveland, yes; Harold Haralson, yes; Darry Stacy, yes. Motion carried. Darry Stacy moved, seconded by Rod Cleveland, to strike from the agenda the Contract for Services between Cleveland County Health Department and Eureka Water Company for Dispenser and Water. The contract will run for twelve (12) months from July 1, 2015 to June 30, 2016 for $6.45 per 5-gallon bottle of water, $7.00 refundable bottle deposit on each bottle, and $12.50 monthly lease per cooler. The vote was: Harold Haralson, yes; Darry Stacy, yes; Rod Cleveland, yes. Motion carried. Darry Stacy moved, seconded by Rod Cleveland, to table until a later date the renewing of the Maintenance Agreement between Cleveland County Health Department and Air Comfort Solutions for HVAC services for the Moore office located at 424 S. Eastern. The agreement is for the period July 1, 2015 through June 30, 2016 in the amount of $2,350.00 for spring maintenance service and $2,350.00 for winter maintenance service not to exceed $4,700.00 per year. Equipment to be serviced includes 16 Various Ton Package Units and 2 Mini Split Systems and 1 yearly Hepa Filter. The vote was: Darry Stacy, yes; Rod Cleveland, yes; Harold Haralson, yes. Motion carried. Rod Cleveland moved, seconded by Harold Haralson, to approve the Resolution for Cleveland County to execute the agreement establishing the Association of County Commissioners of Oklahoma Self-Insurance Fund and the Intent to Participate in ACCO Self-Insurance Fund in the amount of $316,968.00. The vote was: Rod Cleveland, yes; Harold Haralson, yes; Darry Stacy, yes. Motion carried. Darry Stacy moved, seconded by Rod Cleveland, to table the approval of the Insurance Proposal from Steve Owens Insurance Group for property and liability coverage and any other property and casualty insurance issues. The vote was: Harold Haralson, yes; Darry Stacy, yes; Rod Cleveland, yes. Motion carried. Rod Cleveland moved, seconded by Harold Haralson, to approve the Tort Claim of Tara Springfield. The vote was: Darry Stacy, yes; Rod Cleveland, yes; Harold Haralson, yes. Motion carried. Harold Haralson moved, seconded by Rod Cleveland, to approve the Request for Approval of Financial Statement Resale Property Fund. The vote was: Rod Cleveland, yes; Harold Haralson, yes; Darry Stacy, yes. Motion carried. Rod Cleveland moved, seconded by Harold Haralson, to approve the Appointment of Darry Stacy to serve on the Central Oklahoma Community Action Board. The vote was: Harold Haralson, yes; Darry Stacy, yes; Rod Cleveland, yes. Motion carried. Chairman Darry Stacy said that the following items, are Consent Items and are routine in nature; therefore, Rod Cleveland moved, seconded by Harold Haralson to approve the items as follows: Agreement between Cleveland County Board of County Commissioners and Mary Abbott Childrens House for an amount not to exceed $40,000.00 for the period July 1, 2015 through June 30, 2016. Agreement between Cleveland County Board of County Commissioners and CASA of Cleveland County for an amount not to exceed $62,000.00 for the period July 1, 2015 through June 30, 2016. Agreement between Cleveland County Board of County Commissioners and Central Oklahoma Community Action Agency for an amount not to exceed $15,000.00 for the period July 1, 2015 through June 30, 2016. Agreement between Cleveland County Board of County Commissioners and Womens Resource Center for an amount not to exceed $40,000.00 for the period July 1, 2015 through June 30, 2016. Service Contract between Cleveland County Building Maintenance and Eureka Water Company for delivery of 5 Gallon Water Bottles in the amount of $6.20 each for the period July 1, 2015 through June 30, 2016. Service Contract between Cleveland County Fairgrounds and Eureka Water Company for delivery of 5 Gallon Water Bottles in the amount of $6.20 each for the period July 1, 2015 through June 30, 2016. Service Contract between Cleveland County Commissioners Office and Eureka Water Company for delivery of 5 Gallon Water Bottles in the amount of $6.20 each for the period July 1, 2015 through June 30, 2016. Service Contract between Cleveland County Election Board and Eureka Water Company for delivery of 5 Gallon Water Bottles in the amount of $6.20 each for the period July 1, 2015 through June 30, 2016. Service Contract between Cleveland County OSU Extension Service and Eureka Water Company for delivery of 5 Gallon Water Bottles in the amount of $6.20 each for the period July 1, 2015 through June 30, 2016. Service Contract between Cleveland County Health Department and Eureka Water Company for delivery of 5 Gallon Water Bottles in the amount of $6.20 each for the period July 1, 2015 through June 30, 2016. Service Agreement between Cleveland County Health Department and Absolute Data Shredding for document destruction services for the Norman and Moore offices. The charge is $18.75 per secure consoles (8 total) and $40.00 per secure poly cart (3 total), for a total of $270.00 every 4 weeks. Special purge is $5.00 per letter box and $7.50 per legal box. This agreement is for the period July 1, 2015 through June 30, 2016. Standard Service Contract between Cleveland County Board of County Commissioners on behalf of Cleveland County Fairgrounds and Oklahoma Office Systems to provide maintenance on 1 Bizhub C364 ID 43509 and will pay $.0071 for black and white copies and $.049 for color copies during the period July 1 2015 through June 30, 2016. Approval of Contract between Cleveland County District #1 and AT&T for service on 4 lines at the rate of $25.95 per line for the period July 1, 2015 through June 30, 2016. Approval of Contract between Cleveland County District #2 and AT&T for service on 4 lines at the rate of $25.95 per line for the period July 1, 2015 through June 30, 2016. Approval of Contract between Cleveland County District #3 and AT&T for service on 5 lines at the rate of $25.95 per line for the period July 1, 2015 through June 30, 2016. Approval of Contract between Cleveland County Fairgrounds and AT&T for service on 5 lines at the rate of $25.95 per line for the period July 1, 2015 through June 30, 2016. Approval of Contract between Cleveland County OSU Extension and AT&T for service on 5 lines at the rate of $25.95 per line for the period July 1, 2015 through June 30, 2016. Approval of Contract between Cleveland County and AT&T for service on 4 lines located at 1670 W. Tecumseh Rd. Norman OK at the rate of $25.95 per line for the period July 1, 2015 through June 30, 2016. Interlocal Agreement between The Board of County Commissioners of Cleveland County and Cleveland County District Attorney, Greg Mashburn to provide Cleveland County Elected Officials as well as county employees in county operation, legal advice and/or representation in all relevant county matters in the amount of $357,598.70 for the period July 1, 2015 through June 30, 2016. Maintenance Agreement between Cleveland County Sheriffs Office and Standley Systems to provide parts, labor and travel as well as drums, developer and black & color toner. The yearly rate is $5,502.00 and includes 60,000 black and white copies and 12,000 color copies for the Savin C2828. Overages on Black & white will be billed at $.0097 per copy and color overage rates are $.0525 per copy. The annual amount also includes 550,000 black and white copies for the Savin 9070 with overage rates at $.0078 per copy. Maintenance Agreement between Cleveland County Assessors Office and Catalogic for computer backup at remote location in the amount of $2,616.00 for the period July 2015 through June 30, 2016. Application for Permit to bore under 120th avenue 2,110 south of the NW corner of section 24,7N R1W and re-connect an existing 8 steel pipeline for repair. This is in Cleveland County District #3. Resolution Disposing of Unit #PR 102-01 and Unit #PR 102-02, 2 black office chairs sold at the Cleveland County Auction on May 15, 2015. Resolution Disposing of Unit #J220-406 Scanner DR-7580 from the Court Clerks office trading state equipment. Approve the May 2015 Monthly Reports of the following officers: a. Bryant Rains, Election Board b. Tammy Belinson, County Clerk c. Jim Reynolds, County Treasurer d. David Tinsley, Assessor e. Rhonda Hall, Court Clerk f. Joseph Lester, County Sheriff g. Keith Reed, Heath Department Resolution determining maximum Monthly Highway Expenditures: T1A $1,532,971.47 T1C $7,690.19 T2A $4,174,752.15 T2B $12,800.41 T3 $2,189,117.51 TOTAL $7,917,331.73 Approval of the Certificate of Requesting Officers on Blanket Purchase Order Numbers: FY 14/15 General: 15-0007-F2; 15-0012-F2; 15-0014-F2; 15-0088-B2A; 15-0230-D2; 15-0341-SL2; 15-0344-SL2; 15-0345-SL2; 15-0346-SL2; 15-0347-SL2; 15-0350-SL1C; 15-1108-CCJC2; 15-1420-CCJC2; 15-2059-B2A; 15-2123-B2A; 15-2326-B2A; 15-2327-B2A; 15-2616-B2A; 15-2773-SL2; 15-2860-B2A; 15-2918-R2; 15-2919-R2; 15-2920-R2; 15-2933-SM2; 15-3124-CCJC2; 15-3212-B2A; 15-3215-B2A; 15-3385-B2A; 15-3698-R3BS2A; 15-3785-SA2; 15-3846-CCJC1C; 15-4097-B2A; 15-4177-CCJC2; 15-4998-B2A Highway: 15-0150-T2A; 15-0186-T2A; 15-0897-T2A; 15-0899-T2A; 15-0980-T2A; 15-1728-T2A; 15-1829-T2A; 15-2742-T2A; 15-3175-T2A; 15-3551-T2A; 15-3700-T2A; 15-3994-T2A Health: 15-0204-MD2; 15-0312-MD2; 15-0374-MD1C; 15-0419-MD1C; 15-4877-MD2 Sheriff Jail: 15-5154-CFBJ2 Sheriff Service Fee: 15-4924-CFB2 The vote was: Darry Stacy, yes; Rod Cleveland, yes; Harold Haralson, yes. Motion carried. Harold Haralson moved, seconded by Rod Cleveland, to approve the Purchase Orders for Payment of Personal Services, Travel, Maintenance & Operations, and Capital Outlay from: FY 14/15 a. General Fund $86,535.84 3980 ARC $132.00 Maintenance 3981 Sooner Copy Machines $0.01 Copies 3982 OneSource Managed Services $91.32 Copies 3983 Darrell W. Cobb, dba $55.00 Pest Control 3984 Air Products Supply $16.91 Supplies 3985 Locke Supply Company $16.24 Parts, Supplies, Services 3986 Del Nero Communications Management, LLC $395.00 Wireless Internet Service 3987 Travis Voice & Data $898.00 Camera System 3988 Cleveland County Public Facilities Authority $404.30 Jan-June Payments 3989 Mary Abbott Children's House $3,333.35 Jan-June Payments 3990 Women's Resource Center, Inc. $3,333.35 Jan-June Payments 3991 Landport Systems, Inc. $245.00 Service Agreement 3992 Darrell W. Cobb, dba $256.00 Pest Control 3993 Waters Electric Inc. $26,738.00 Electrical Upgrade 3994 United Refrigeration, Inc. $98.14 Supplies, Parts 3995 Don's Mobil Lock Shop Inc. $3.90 Supplies, Parts, Labor 3996 Natural Water Company (72) $17.97 Water, Supplies, Services 3997 Bruckner's Truck Sales, inc. (33) $51.99 Parts, Labor, Supplies 3998 Warren Cat $498.50 Parts, Labor, Supplies 3999 Central Oklahoma Community Action $1,250.00 Monthly Payments 4000 R.K. Black, Inc. $92.70 Monthly Services/Charges 4001 Copelin's Office Center $263.54 Supplies 4002 Forest Lumber Company Inc. $20.57 Tools, Supplies 4003 Oklahoma Department Of Public Safety $350.00 Monthly OLETS 4004 Don's Mobil Lock Shop Inc. $71.20 Supplies/Services 4005 Home Depot Credit Services $161.80 Parts, Supplies, Tools 4006 Waters Electric Inc. $1,000.00 RV Hookup Repairs 4007 Darrell W. Cobb, dba $85.00 Pest Control 4008 Darrell W. Cobb, dba $65.00 Pest Control 4009 Oklahoma State University (13) $8,547.64 Computers 4010 Dub Ross Company $10,002.30 Tinhorns/Bands 4011 TransUnion Risk And $110.00 Search Services/Fees 4012 US Fleet Tracking $359.40 Fleet Tracking 4013 Eureka Water Company $26.60 Equipment Rentals/Water 4014 Oklahoma City Winnelson Co. $73.75 Frame Sensor 4015 Assessment, Inc. $120.00 Testing 4016 W.W. Grainger, Inc. (83) $3,402.00 Drain Cleaning Machine 4017 Baker Brothers Electric, Inc. $965.74 Labor, Materials 4018 Walter F Stephens, Jr., Inc. $2,478.75 Indigent, Issue kits 4019 Stolz Telecom LLC $977.75 Radio Repair 4020 Moshe Gutman, Dba $3,000.00 Maintenance Agreement 4021 Elite Equipment Company, Inc. $624.25 Parts/Service 4022 Eureka Water Company $9.25 Cooler Rental 4023 Charles C Leonard $126.50 Travel 4024 US Fleet Tracking $9.95 Replacement Devices 4025 Michael A Weddle $452.53 Mileage 4026 ThyssenKrupp Elevator $1,450.00 Maintenance 4027 Brenda L. Hill, c/o $542.95 Travel 4028 Jessica K. Tevebaugh, C/o $528.70 Travel 4029 Cleveland County Reg. Juv. Detention Ctr. $4,989.72 Detention Services 4030 Forest Lumber Company Inc. $77.55 Rags/Caulk 4031 Icon Enterprises, Inc. $551.24 Subsite Annual Fee 4032 Icon Enterprises, Inc. $1,486.59 Applicant Tracking System 4033 BioCheck Corporation $2,650.00 PLM Analysis 4034 Harmon Property Management, LLC, Dba $13.28 Occupancy Tax 4035 Paul M Moses $39.74 Reimbursements 4036 Windstream Communications, Inc. (1950) $486.01 Phone Service 4037 Verizon Wireless Services LLC $2,186.38 Monthly Wireless 4038 A.T.&T. (19) $295.47 Monthly Service 4039 A.T.&T. (5094) $7.01 Monthly Service Account Total: $86,535.84 b. Highway Fund $37,339.08 2031 Dave's Small Engine Repair, Inc. $17.90 Parts/Supplies 2032 Del Nero Communications Management, LLC $50.00 Internet Service 2033 Del Nero Communications Management, LLC $100.00 Internet Service 2034 Waste Management Recycle America $79.98 Trash Service 2035 T & W Tire $132.00 Parts/Supplies/Service 2036 Fox Building Supply $41.38 Parts, Labor, Supplies 2037 Fastenal Industrial & Construction Supplies $73.09 Parts, Supplies, Labor 2038 Eureka Water Company $24.80 Water/Rental 2039 Home Depot Credit Services $189.41 Parts, Supplies, Labor 2040 P & K Equipment, Inc. $90.00 Parts, Supplies, Labor 2041 Warren Cat $36.24 Parts, Labor Supplies 2042 KSM Exchange, L.L.C. $138.00 Parts, Labor Supplies 2043 Ram Products, LTD $241.24 Parts/Supplies 2044 Copelin's Office Center $391.91 Office Supplies 2045 Cummins Southern Plains Inc. $576.38 Parts, Supplies, Labor 2046 ATC Freightliner Group - Oklahoma City $457.32 Parts, Supplies, Labor 2047 Petroleum Marketers Equipment Company $295.90 Parts, Supplies, Labor 2048 Petroleum Marketers Equipment Company $465.90 Supplies 2049 Chappell Supply $216.02 Supplies 2050 P & K Equipment, Inc. $1,923.6 Parts, Supplies, Labor 2051 Farm Plan, Inc. - Atwoods $142.37 Parts, Supplies, Labor 2052 Bruckner's Truck Sales, Inc. (33) $278.20 Parts, Suppleis, Labor 2053 Fleet Pride $306.65 Parts, Supplies, Labor 2054 Weldon Parts Inc. $178.79 Parts, Supplies, Labor 2055 Waste Disposal Services, Inc. $100.00 Trash Service 2056 UniFirst $373.59 Uniforms, Rags, Rugs 2057 Martin Marietta Materials, Inc. $209.40 Limestone Crusherrun 2058 Haskell Lemon Construction Company $5,791.60 Asphalt 2059 Pearson Lumber & Home Care Center $305.76 Parts, Supplies 2060 Edwin D Tomlinson $137.30 Parts, Labor, Supplies 2061 Vulcan Signs $473.40 Signs 2062 O'Reilly Automotive $343.12 Parts, Supplies, Labor 2063 Certified Laboratories $827.45 Parts, Supplies, Labor 2064 Hanson Aggregates, Inc. $3,437.00 Crusher 2065 Dolese Brothers Company Inc. $500.63 Surge 2066 Dolese Brothers Company Inc. $700.00 Ready Mix Concrete 2067 Martin Marietta Materials, Inc. $1,291.08 Limestone 2068 CDW Government LLC $373.54 Switch 2069 Dolese Brothers Company Inc. $2,991.00 Rip Rap 2070 Fastenal Industrial & Construction Supplies $1,917.77 Supplies 2071 P & K Equipment, Inc. $2,642.84 Parts/Supplies/Labor 2072 Jim Johnson Oil Company $1,430.00 Bulk Oil 2073 Fred's Tire & Battery, LLC $4,658.60 Tires/Tubes 2074 UniFirst $152.42 Uniforms 2075 A.T.&T. Mobility (63) $26.86 Phone Service 2076 A.T.&T. (414) $335.57 Phone Service 2077 A.T.&T. (414) $182.25 Monthly Service 2078 Martin Marietta Materials, Inc. $628.49 3" Surge 2079 Oklahoma Electric Cooperative (54) $78.70 Utility 2080 Oklahoma Electric Cooperative (54) $148.97 Utility 2081 City Of Norman (99) $113.91 Utility 2082 Barco Municipal Products Inc. $719.60 Flexible Marker 2083 A.T.&T. (5094) $1.39 Monthly Service Account Total: $37,339.08 c. Health Fund $7,050.27 978 A.T.&T. (414) $844.28 Phone Service 979 Absolute Data Shredding $250.00 Document Shredding 980 Air Comfort Solutions, LLC $224.00 Parts/Supplies/Service 981 City Of Moore $237.26 Utilities 982 Oklahoma Department Of Labor (3017) $55.00 Inspections 983 Oklahoma Energy Source, LLC $54.10 Utilities 984 North Haven Church $213.00 Reimbursment 985 Amanda Miller $555.50 Teaching Assistant 986 Kaitlyn Boyce $520.00 Teaching Assistant 987 Kimberly K Divelbiss $120.00 Liaison Services 988 Brenda Gay, C/o $13.80 Travel 989 Stephanie Lambert, c/o $18.98 Travel 990 Kristen Russell, C/o $70.15 Travel 991 Daniel Thatcher, C/o $130.53 Travel 992 Ariel Werchan $60.38 Travel 993 Celeste Raquel Brown $477.50 Teaching Assistant 994 Julie Atwood $640.75 Teaching Assistant 995 Kristi Montgomery, C/o $24.15 Travel 996 City Of Norman (99) $726.86 Utility 997 Debra Dickson, C/o $32.20 Travel 998 Oklahoma Energy Source, LLC $147.54 Utilities 999 Sophia Lyn Aparicio $565.00 Teaching Services 1000 Jessica Kisacik $472.50 Teaching Services 1001 Lowe's Companies, Inc. $78.19 Supplies 1002 Oklahoma City - County Health Department $100.00 Conference Registrations 1003 Meagan Rae Walker $133.40 Travel 1004 Katherine Elizabeth Buck $69.00 Travel 1005 Stacee D Smiddy $44.85 Travel 1006 Tara Marie Douglas, C/o $171.35 Travel Account Total: $7,050.27 d. Sheriff Service Fee Fund $32.06 39 UniFirst $28.16 Uniforms 40 Don's Mobil Lock Shop Inc. $3.90 Supplies, Services Account Total: $32.06 e. Sheriff Commissary Fund $3,914.39 43 Aramark Correctional Services, LLC $3,914.39 Inmate Commissary Account Total: $3,914.39 f. Sheriff Jail Fund $87,846.42 13 Hagar Restaurant Service, Inc. $84.20 Parts, Supplies, Services 14 ESW Correctional Healthcare, LLC $67,415.00 Medical Staffing 15 Aramark Correctional Services, LLC $19,849.70 Inmate Food Service 16 Forest Lumber Company Inc. $288.83 Tools, Supplies 17 Air Products Supply $208.69 Climatemaster Motor Account Total: $87,846.42 g. Treasurer Certification Fee Fund $359.49 63 MHP Hotel, LLC $83.00 Reservation 64 MHP Hotel, LLC $83.00 Course Lodging 65 Melanie D Casillas $45.97 Reimbursement 66 Alexis M Verplank $42.85 Reimbursement 67 Alexis M Verplank $37.10 Reimbursement 68 Alexis M Verplank $32.72 Reimbursement 69 Terri G White $34.85 Reimbursement Account Total: $359.49 h. County Clerk Preservation Fund $716.83 67 Dimensional Concepts $600.00 Internet Images 68 OneSource Managed Services $116.83 Contract Overage Charges Account Total: $716.83 i. Safe Room Grant Fund $17,500.00 24 Storm Saef Inground Tornado Shelters, Inc. $5,000.00 Storm Shelters 25 John A Johnson $12,500.00 Storm Shelters Account Total: $17,500.00 j. Fair Board Fund $546.11 365 UniFirst $33.21 Uniforms, Mops, Frames 366 Eureka Water Company $12.90 Water/Fee 367 Del Nero Communications Management, LLC $500.00 Equipment Install/Rental Account Total: $546.11 The vote was: Rod Cleveland, yes; Harold Haralson, yes; Darry Stacy, yes. Motion carried. Rod Cleveland moved that the meeting be adjourned. Harold Haralson seconded the motion. The vote was: Harold Haralson, yes; Darry Stacy, yes; Rod Cleveland, yes. Motion carried.
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